STATUTE

of the .SU Registry Regulation Committee
of the The Foundation for Internet Development

1. GENERAL PROVISIONS

1.1. The .SU Registry Regulation Committee of the Foundation for Internet Development was established by a decision adopted at a meeting of the Supervising Council of the Foundation for Internet Development on 29 March 2001.

1.2. The Committee shall be guided in its activities by the Charter of the Foundation for Internet Development and the present Statute.

1.3. The Committee shall carry out its activities in accordance with the principles of freedom of discussion, openness and professional integrity.

1.4. The Statute of the Committee shall be approved by an appropriate decision of the Supervising Council of the Foundation for Internet Development.

2. PURPOSE AND OBJECTIVES

2.1. The purpose of the Committee's activities is to prepare draft decisions of the Supervising Council as well as documents regulating operation and development of the .SU Registry.

2.2. In accordance with the above purpose, the main areas of the Committee's activity are as follows:

• analysis and summing-up of international experience in the field of domain space distribution in national and territorial top-level domains;
• preparation and pre-view of documents pertaining to operation of the .SU Registry;
• elaboration, through cooperation with interested parties, of expert reports and recommendations on all documents pertaining to the project of .SU Registry development ;

2.3. The Committee's exclusive terms of reference are as follows :

• preparation of the draft Statute of the Committee as well as draft amendments to the adopted Statute;
• adoption of the Committee's current and long-term plans of work;
• adoption of draft agendas of the Committee's meetings;
• preparation of annual reports on the performance of the Committee.

2.4. To ensure implementation of its main activities, the Committee shall perform the following functions:

• organizational and informational support for own operation;
• coordination of document discussions, acquisition of required approvals and submission of documents to the Foundation's Supervising Council for consideration;
• compilation of analytical reports on relevant international practices, preparation of comments on documents within the Committee's terms of reference;
• cooperation with ccTLD managers on the former Soviet Union territory;
• maintenance of international contacts;
• consideration and adoption of appropriate decisions on correspondence and applications addressed to the Committee.

2.5. The Committee shall have the right:

• to bring in consultants and experts on its projects;
• to call for independent peer review of documents;
• to submit proposals to a meeting of the Foundation's Supervising Council on the agenda of the General Meeting of the Foundation;
• to submit documents, drafted by the Committee, to the Foundation's Supervising Council for approval;
• to hear reports, accounts or statements delivered by heads of other Committees of the Foundation on issues within the Committee's terms of reference.

3. STRUCTURE AND COMPOSITION

3.1. The Committee shall comprise:

• the Chairperson of the Committee;
• the Secretary of the Committee;
• Members of the Committee.

3.2. The Chairperson of the Committee shall be appointed by a decision of the Supervising Council for a term of two years. On expiration of the above period, the Supervising Council shall either extend the appointment or designate another Chairperson of the Committee.

3.3. The Chairperson of the Committee, within two weeks following his/her appointment, shall determine the Committee's membership, select individual Members and nominate the Secretary for the next two years.

3.4. In the event the Secretary or a Member of the Committee fails to perform their duties or their performance is found to be unsatisfactory by the Chairperson of the Committee, the latter is authorized to relieve Secretary or the said Member of the Committee of their respective posts. The Chairperson shall not, however, be able to replace more than half of the Committee's Members within his/her two-year term of office.

3.5. The Chairperson of the Committee shall:

• determine the Committee's internal rules of work;
• preside over meetings of the Committee;
• convene extraordinary meetings of the Committee;
• represent the Committee in its relations with the Supervising Council and other Committees of the Foundation for Internet Development as well as in various non-governmental organizations.

3.6. The Secretary of the Committee shall perform the functions of an assistant of the Chairperson. He/she shall:

• convene regular meetings of the Committee;
• prepare and submit draft agendas for meetings of the Committee based on proposals made by individual Members of the Committee;
• keep minutes of the Committee's meetings

3.7. Members of the Committee shall have the right:

• to take part in all meetings of the Committee;
• to receive any information about activities of the Committee;
• to initiate adoption by the Committee of issue-specific decisions;
• to act in conformity with their other powers.

3.8. The Committee shall have the right to set up working groups on various issues pertaining to the Foundation's activities on its own or jointly with other Committees of the Foundation.

4. CONDUCT OF MEETINGS AND DECISION-MAKING PROCEDURE

4.1. Meetings of the Committee shall be held in the form of hearings, with all interested parties exchanging opinions on the issues under consideration. The meetings may be attended by invited experts, representatives of interested non-governmental organizations and journalists. The Committee shall have the right to hold joint sessions with other Committees of the Foundation.

4.2. The Chairperson of the Committee shall preside over the Committee's meetings. In the event he/she is unable to attend a meeting, the latter shall be chaired by a Member of the Committee designated by the Chairperson and authorized by the Members in attendance. The Secretary shall keep minutes of the Committee's meetings. In the event he/she is unable to attend a meeting, minutes shall be kept by a Member of the Committee designated by the Chairperson and authorized by the Members in attendance. In the event substitutes nominated to act for the Chairman or Secretary at a meeting fail to be authorized in due course, the meeting shall be called off and postponed until a later date.

4.3. The Committee shall meet at least once every two months whenever required. Members of the Committee responsible for a particular issue on the agenda of a meeting shall submit pertinent materials to the Committee's electronic mailing list not later than two days prior to the date of the meeting.

4.5. The Committee's extraordinary meetings shall be convened by the Chairperson of the Committee either at his/her own initiative or on instruction of the Supervising Council of the Foundation for Internet Development or at the request of not less than one third of all Members of the Committee.

4.6. Minutes shall be kept at every meeting, reflecting: the agenda, the participants in attendance, speakers on the isses on the agenda, the approved wording of the issues put up for electronic voting via e-mail, and draft decisions on the above issues. The minutes shall be inspected by all Members of the Committee and then signed by the Chairperson.

4.7. The electronic voting shall be conducted via e-mail and shall focus on the results of either a meeting of the Committee or a discussion on the issues put up for electronic voting. When electronic voting is on the agenda, the Secretary shall keep minutes of the relevant discussion, reflecting, as obligatory elements, the wording of and draft decisions on the agenda issues put up for electronic voting.

4.8. Agenda issues shall go on electronic voting not later than two working days after the Chairperson has signed the minutes of the meeting. The electronic voting shall last for one week. It shall be the responsibility of the Secretary to collect and count all votes cast as well as to publish the results of the voting.

4.9. The voting shall be deemed valid in case a simple majority of Members of the Committee took part in the voting. In the event voting is found invalid, re-voting shall be held not earlier than two weeks afterwards.

4.10. A decision shall be deemed as adopted if carried by a simple majority of those authorized to vote. In the event votes cast for the draft decisions under consideration are split evenly, the final decision shall be left with the Chairperson of the Committee.

4.11. The Secretary shall publish, not later than two days following publication of the voting results, the Decisions of the Committee in the form of conclusions taken as results of voting on decisions, statements and recommendations. The Chairperson, Secretary and every Member of the Committee have the right to have their own special opinions reflected in the Protocol of the Committee's Decision.